Features
Everything you need to manage your team
From scheduling to payroll prep, we've built the tools small businesses actually need—without the complexity of enterprise software.
Smart Scheduling
Create schedules in minutes, not hours. Our drag-and-drop builder makes it easy to see your entire week at a glance and make changes on the fly.
- Drag-and-drop interface
- — Move shifts around with a click. Copy last week's schedule. It just works.
- Conflict detection
- — Get instant warnings when someone's double-booked or about to hit overtime.
- Shift templates
- — Save your common shifts and reuse them. Create a full week in under 5 minutes.
- Availability tracking
- — See who's available before you schedule. No more back-and-forth texts.
Effortless Time Tracking
Accurate timesheets without the hassle. Employees clock in/out from their phones, and you get clean data ready for payroll.
- Mobile time clock
- — Clock in/out from any device. QR code support for shared devices.
- Break tracking
- — Automatic break tracking ensures compliance with labor laws.
- Overtime monitoring
- — Get alerts before anyone hits overtime. Control costs proactively.
- Real-time dashboard
- — See who's working, on break, or running late—all in real-time.
Data You Can Actually Use
Stop guessing where your labor budget goes. Get clear, actionable reports that help you make better decisions.
- Labor cost analysis
- — See exactly how much each shift, department, or location costs you.
- Attendance tracking
- — Spot patterns, identify issues, and recognize your most reliable team members.
- Schedule coverage
- — Visualize coverage gaps and ensure you're never understaffed.
- Export to payroll
- — Export timesheets in formats that work with your payroll system.
Empower Your Team
Give your team the tools to manage their own schedules. Less admin work for you, more flexibility for them.
- Shift swapping
- — Employees can request shift swaps. You just approve or decline.
- Availability management
- — Team members can set their availability so you know when they can work.
- Leave requests
- — Digital time-off requests with balance tracking. No more lost paper forms.
- Schedule notifications
- — Automatic reminders so nobody forgets when they're scheduled.
Rota vs. The Old Way
See how much time you'll save by ditching your spreadsheets
Manual Scheduling
- Hours spent building schedules
- Constant phone calls and texts
- Manual timesheet calculations
- Easy to miss conflicts
- No visibility into labor costs
- Paper trail nightmares
With Rota
- Build schedules in 5 minutes
- Everyone sees their schedule instantly
- Automatic time tracking & calculations
- Instant conflict warnings
- Real-time labor cost tracking
- Everything searchable & organized
Ready to try it yourself?
Start your 14-day free trial. No credit card required. See why thousands of businesses love Rota.